# Effective Tendering and Bid Evaluation

> Prepare clear tender documents, evaluate bids fairly and defensibly, and award contracts that deliver value for money.

- **Provider:** Afriskora Training Solutions
- **Category:** Procurement & Supply Chain
- **Duration:** 5 days
- **Formats:** classroom (cities across Africa), live virtual (Zoom/Teams), in-house for teams
- **Certificate:** Afriskora Certificate of Completion, verifiable online
- **Booking:** request dates and a quote; invoice and EFT payment
- **Web page:** https://afriskora.co.za/courses/procurement-supply-chain/effective-tendering-and-bid-evaluation
- **Request dates:** https://afriskora.co.za/request-training?course=effective-tendering-and-bid-evaluation

## Overview

Poorly prepared tenders and weak evaluations lead to failed contracts, audit findings and legal challenges. This course covers the full tendering process for public and private organisations: specifications, evaluation criteria, bid committees, functionality and price scoring, preferential procurement, and handling clarifications, objections and appeals. Participants evaluate a mock tender as a committee.

## Who should attend

- Procurement and supply chain officers
- Bid specification and evaluation committee members
- Project managers and technical specialists
- Internal auditors reviewing procurement

## Learning outcomes

- Write clear specifications and terms of reference
- Design fair, objective evaluation criteria
- Run compliant bid committee processes
- Score functionality, price and preference correctly
- Handle objections and document defensible awards

## Course outline

### Day 1: Preparing the tender

- Procurement planning
- Specifications and terms of reference
- Choosing the procurement method
- Tender documents

### Day 2: Evaluation criteria

- Functionality and threshold scoring
- Price evaluation and life-cycle cost
- Preferential procurement points
- Weighting and scoring methods

### Day 3: Committees and integrity

- Specification, evaluation and adjudication committees
- Conflicts of interest
- Collusion and bid rigging red flags
- Record-keeping

### Day 4: Evaluating bids

- Responsiveness checks
- Abnormally low bids
- Clarifications and negotiations
- Mock evaluation exercise

### Day 5: Award and beyond

- Award reports
- Debriefing bidders
- Objections and appeals
- Contract handover